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Business Administrator Apprenticeship

  • 30 hours per week all year round
  • Apprenticeship minimum hourly rate subject to age: 18-20 = £6.56 per hour, 21-24 = £8.36 per hour, 25+ = £8.91 per hour
  • Candidate will be expected to attend college once per month for training
  • 30 days holiday per annum plus bank holidays
  • Application deadline is 24 January 2022, though we reserve the right to close early if we find a suitable candidate before that date.
  • To apply, please send your CV (cover letter is optional) to

Key Tasks

  • Processing invoices and expenses and dealing with queries
  • Sort and log daily post for the Finance Department
  • Petty cash reconciliations
  • Assist with spread sheets for school activities and services
  • Update of the school inventory
  • Maintain departmental files
  • Reception and Reprographics cover including first aid

Support and Administration

  • Work as part of the support team in order to fulfil the team’s objective to provide seamless, courteous, and efficient support to staff, pupils, parents and visitors: This will involve administrative/general office cover (including but not limited to simple data entry, word processing, photocopying, filing), as required

Training and Development

  • Attend INSET training courses or other training to update and extend skills as required by the school
  • Regularly review own practices, set personal targets and take responsibility for own self-development

General requirements

All school staff are expected to:

  • Work towards and support the school vision and the current school objectives outlined in the School Development Plan
  • Support and contribute to the school’s responsibility for safeguarding students
  • Work within the school’s health and safety policy to ensure a safe working environment for staff, students and visitors
  • Work within the GDST’s Diversity Policy to promote equality of opportunity for all students and staff, both current and prospective.
  • Maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues
  • Engage actively in the performance review process
  • Adhere to policies as set out by the GDST Council Regulations, The Hub and GDST circulars
  • Undertake other reasonable duties related to the job purpose required from time to time.

Review and Amendment

This job description should be seen as enabling rather than restrictive and will be subject to regular review.

Person Specification Criteria

Essential or desirable

Education and training


Good numerical skills


Good IT skills, including knowledge of Excel and Word


Knowledge of PSF or similar corporate level finance system (eg Sage)


Knowledge of SIMs or similar MIS system


Experience and knowledge base


Excellent relationship building with both external and internal customers


Purchase, General, and Sales  Ledgers, and petty cash


Special abilities and aptitudes


Team player


Calm, flexible, approachable, and problem-solving nature


Able to work on own initiative


Able to work to deadlines under pressure


Willing to learn new skills, be adaptable


Excellent inter-personal skills


Able to work accurately and pay attention to detail


Other requirements


Suitable to work with children in accordance with the GDST safeguarding policy


Salary and Hours

30 hours per week AYR (all year round). 

Apprenticeship minimum hourly rate subject to age:

  • Apprentice aged 18 to 20 £6.56 p.h.
  • Apprentice aged 21 to 24 £8.36 p.h.
  • Apprentice aged 25+ £8.91 p.h.

Candidate will be expected to attend college once a month for training. 

For further details and to apply please send your CV (cover letter optionak) to

Applications must be received by midday on Monday 24th January 2022 

We may interview and offer the position before the deadline, so if interested please apply immediately. 

The GDST is committed to diversity, inclusion and real change: a family where every individual is valued, respected and included.
We are committed to the safeguarding of children and child protection screening will apply to this post.